Senior Administrative Assistant
Christus Health

Summary:

This position is a Legal Administrative Assistant/office facilitator providing support to one or more Regional General Counsels and attorneys in a legal health care corporate environment requiring ability to work directly with lawyers, senior management and chief executive officers. The Senior Administrative Assistant must be able to work collaboratively and cooperatively with Legal & Governance Services team associates to achieve results.

• Administrative and legal secretarial support encompassing assignments and scheduling to assist assigned attorneysand, as needed, a member of CHRISTUS Senior Leadership Team, along with secondary support for paralegals reporting to assigned attorneys
• Maintain confidentiality regarding information
• Productive transcription, typing, copying, faxing, editing and overnighting of documents
• Expedite mail and fax processing: receiving, sending and distribution
• Assist and direct calls; answer routine questions; provide help for walk-in inquiries
• Schedule and organize meetings and logistics including conference room scheduling for assigned team members
• Provide awareness of schedules of team members to keep others informed
• Coordinate invoice distribution, coding, checking for accuracy, and payment of attorney bills, seminars, licenses and registrations for supplies and services (including DHL Express, American Express and Central Courier)
• Initiate acquisition and perform routine maintenance of facilities, furniture and equipment
• Order supplies and resources; keep inventories at a cost effective level for efficient work/office flow
• Facilitate production, distribution and mailing of special projects, i.e., Physician Contract Manuals, System Policy Manual, Corporate Catalogue, etc., including maintenance of distribution list for follow up updates and additions
• Initiate and follow-up on candidate/intern/contract person interviews and orientation
• Expedite paycheck/voucher pickup and distribution
• Support and represent assigned team members as contact person for mail services, building maintenance, time sheets, accountability charts, system office teams public groups
• Organize and follow through on shredding responsibilities for sensitive/confidential material, working with 3 other teams as well to share and minimize costs
• Provide clerical support
• Assist with meeting reservations and registrations for assigned team members
• Provide secondary support for Board and Committee packet and notebook production, preparation and special mailouts
• Facilitate meeting agenda distribution and other conveyances pertaining to meetings and conferences for assigned team members
• Initiate and expedite DHL Express and label preparation to ensure on-time mailing and delivery of documents and materials including follow-up on deliveries
• Team contact for assigned work groups
• Build positive relationships within team, client contacts, and other work teams to achieve results

Requirements:

• High School or GED Required
• College hours preferred
• Organizational, interpersonal and communication skills
• Prior support experience in a multi-principal environment
• Knowledge of legal terminology
• Computer skills: word processing letter and legal/corporate documents, tables, labels, etc. with literacy in Word, Word Perfect, PowerPoint and Excel spreadsheet applications
• Area network communication skills
• Dictating machine transcription skills
• Functional ability to perform routine maintenance on fax machines, printers and copiers
• Attention to detail
• Ability to maintain confidentiality of sensitive information
• Initiative with ability to anticipate needs
• Ability to meet deadlines, to bring closure to assignments and to manage multiple tasks
• Time management skills
• Ability and desire to work in demanding team environment
• Secretarial skills with 5-10 years executive/responsible experience

Work Type:

Full Time

This job has expired.