Operations Administrative Assistant - Omaha Correctional Center
State of Nebraska

The work we do matters!

Hiring Agency:
Correctional Services - Agency 46

Location:
Omaha Job Posting

Hiring Rate:
$20.613

Classification Salary Range:
$19.63 - $28.94

Job Posting:
JR2024-00004938 Operations Administrative Assistant - Omaha Correctional Center (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
05-02-2024

Job Description:
The Omaha Correctional Center (OCC) is seeking a multi-talented, highly organized, and motivated professional to provide administrative for the positions of Deputy Warden, Unit Administrator, Major, Captain, and Administrative Lieutenant. The ideal candidate will have the ability to multi-task and prioritize responsibilities, interact well with others, possess excellent written and verbal communication skills, and exhibit an overall willingness to learn on the job.

Information about the Nebraska Department of Correctional Services (NDCS) can be found at: www.corrections.nebraska.gov. For more information about this position or OCC, please call 402-595-3963. For Americans with Disabilities Act (ADA) accommodations, please contact Megan Jones at megan.jones@nebraska.gov.

DUTIES:
This position will provide administrative support to OCC operations leadership with duties including but not limited to: scheduling and coordination of calendars and events, processing high volumes of inmate and staff correspondence, preparing reports and other documents, coordinating with other facilities or departments within OCC, attending meetings for documentation and continuity, processing operational paperwork, ordering supplies, data entry, office equipment management, and acting in the absence of other Administrative Programs Officer I's and Administrative Programs Officer II's.

Requirements / Qualifications

Minimum Qualifications: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.

Preferred Qualifications: At least three years diverse experience in administrative/professional support to executive management. Experience researching issues, compiling data, preparing and maintaining spreadsheets/graphs, developing presentation materials, and planning and organizing projects/events/information for accurate and timely follow up. Skilled in Microsoft products: Word, Excel, PowerPoint, Publisher.

Other: Applicants accepting a job offer must pass a pre-employment medical exam, and at a randomly announced time, pass a drug test. Once at the Staff Training Academy, must successfully complete the full paid NDCS Training Program to include CPR, first aid and self-defense tactics.

Knowledge, skills and abilities

Knowledge of: administration and management principles and practices; business operations including payroll, purchasing and inventory; research and administrative survey techniques; the principles and practices of budgeting, accounting, and fiscal control; personnel management practices; business computer and communication systems; departmental software programs/systems; technical processes and procedures; supervisory practices and techniques; work planning and organizing; federal and State laws and regulations that govern the work assigned.

Skill in: operation and maintenance of computer equipment and other office machines; using a variety of advisory and statistical data such as technical operating manuals, policies, procedures, financial and budgetary reports; prioritizing/organizing work; data analysis and problem solving.

Ability to: communicate in person, and by telephone, computer, email, and correspondence to exchange information and ideas and to promote agency needs, plans, and objectives; interpret policies, regulations, and other guidelines; interact with managers/employees of the employing agency, other governmental and organization representatives, and the public, to gain their cooperation and establish work relationships; conduct research activities and summarize technical data and conclusions into reports; study problem areas, analyze relevant data, and formulate alternative courses of action; interpret and apply directives and instructions pertinent to assigned work; apply management practices, theories, techniques and methodologies; learn the goals, policies, and operations of the employing agency related to assigned work; prepare various budget/financial/administrative reports using computer software applications


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.