ODMS Coordinator
NEWMARK

JOB DESCRIPTION

The Operating Discipline Management System (ODMS) Coordinator will lead the successful utilization of the ODMS including Web electronic Documentation Management System (eDMS), Web Management of Change (MOC), Event & Action Tool (E&AT), File share, Diamond Learning training tool, and Operations Dashboard (OPD) for Houston, Lake Jackson, and Freeport, TX site locations.

RESPONSIBILITIES

Key Responsibilities:

• Act as the organization subject matter expert for the overall management system.
• Follow and implement the department specific ODMS implementation plan.
• Obtain support from Corporate Facilities and team leadership for implementation plans.
• Lead overall ODMS "implement" and "maintain" efforts for the Corporate Facilities.
• Coordinates and works with other ODMS support and implementation roles to "implement" and "maintain" the ODMS.
• Lead department ODMS self-assessments.
• Drive toward continuous improvement for Corporate Facilities.
• Help Focal Points identify and prioritizes opportunities.
• Defines resources needed to ensure the management system brings value to the organization.
• Supports implementation of ODMS changes for department and Corporate Facilities team.
• Coordinate, measure, and track on-going efforts to maintain the ODMS system, reduce unplanned events, and maximize value from ODMS use.
• Train new Corporate Facilities employees and contracting partners in all ODMS functions and expectations.
• Track compliance and communicates overdue training items to employees, teams, and leadership to deliver 100% training compliance.
• Works with MOC owners to ensure that training related requirements are achieved.
• The job has a standard 5-day work week and may include overtime as necessary.
• Additional tasks and responsibilities assigned by leader.

QUALIFICATIONS

Preferred Qualifications:

• 3 or more years of previous experience in an ODMS Coordinator role preferred.
• 5 years of chemical/petrochemical experience preferred. Experience with Dow Chemical is a plus.
• Experience in Site Logistics departments preferred.
• Ability to host and run meetings preferred.
• Training or auditing experience preferred.
• Associate or bachelor's degree; or a minimum of a High School Diploma or GED with at least three years of applicable experience is required.
• Basic knowledge on Environmental, Health and Safety standards and requirements. Knowledge of Dow standards is a plus.

Benefits and Perks:

• Industry-leading Parental Leave Policy (up to 16 weeks).
• Generous healthcare.
• Bright Horizons back-up care program.
• Generous paid time off.
• Education reimbursement.
• Referral Program.
• Opportunities to network and connect.

Ideal candidate shall possess:

• Robust organizational skills, particularly in record retention procedures.
• Exhibits exceptional attention to detail in documentation, verbal and written communication, and reporting.
• Proficient in Microsoft applications, including Word, Excel, Outlook, and PowerPoint, with a quick ability to grasp new systems.
• Thorough understanding of the change management process.
• Displays strong leadership qualities for effective management of employees across multiple sites.
• Adept multi-tasking, problem-solving, and time management skills.

Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

---