Facility Operations Specialist - Crop Sciences
University of Illinois

Facility Operations Specialist
Department of Crop Sciences
College of Agricultural, Consumer and Environmental Sciences (ACES)
University of Illinois

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. The Department of Crop Sciences within the College of Consumer, Agricultural, and Environmental Sciences offers world-class laboratory, greenhouse, and field research facilities as well as state of the art teaching facilities. The University of Illinois also offers outstanding facilities in computing, data science, and genomic analysis as well as many other areas of potential support.

The Crop Sciences Department seeks candidates for a Facility Operations Specialist position. This position reports to the Assistant Head, Budget, and Strategic Planning. Duties performed will provide critical support for the faculty, staff, and students of Crop Sciences.

Crop Sciences has a legacy of providing effective and efficient client services while creating robust opportunities for promotional growth and development. The successful candidate would participate in a comprehensive onboarding strategy led by professionals in the Crop Sciences Department.

Primary Position Function/Summary
The Facility Operations Specialist will coordinate and assist with efforts to provide facilities services to the Department of Crop Sciences and to maintain the integrity and quality of the Department's buildings and space. Works under the direction of the Head and Assistant Head to assist and provide support in the areas of building maintenance repair, space assignments.

Duties and Responsibilities

Facilities and Space

• Management of space assignments (updating "people in space" in Archibus) within the department

• Annual Archibus space audit for departmental space

• Assists in planning, scheduling, directing and coordinating construction services projects less than $250k

• Assists in planning, scheduling, directing and coordinating the use of Department facilities and space; prepare space for incoming Department hires, work with Division of Research Safety to ensure the safe handling of materials, processes facility use requests for approved events

• Represent the Department on large capital projects that impact departmental space

Maintenance

• Assists in planning, scheduling, directing and coordinating minor construction, remodeling, repairs, or maintenance in departmental space

• Preventative maintenance work orders for departmental spaces, buildings, and equipment

• Coordinate with F&S regarding custodial services

• Maintenance, repair, work orders, and installation of departmental equipment

Physical Inventory

• Maintains inventory of university property

• Work with Procurement Officer to complete the Biennial Physical Inventory of Equipment for the Department

General

• Key management and keying for departmental space

• Performs other related duties as assigned

Minimum Qualifications:

High School Diploma or equivalent.

Any one or combination totaling two (2) years (24 months) from the categories below:

1. College course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:

2. 60 semester hours or an Associate's Degree equals one (1) year (12 months) training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.

Work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.

Knowledge, Skills, and Abilities

Knowledge of principles and processes for providing customer service.

Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications, as needed.

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.

Knowledge of electronic equipment, computer hardware and software, and their applications.

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.

Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.

Ability to understand implications of new information for both current and future problem-solving and decision-making.

Ability to exhibit strong organizational skills and maintain detailed, accurate records.

Ability to communicate effectively as appropriate for the needs of the audience.

Ability to interpret work related documents, policies, and procedures.

Commitment to diversity and inclusion.

Appointment Information

This is a 100% full-time Civil Service 2379 - Facility Operations Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after 5/2/2024. The minimum salary for this position is $45,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on May 2, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Pia Sengsavanh, piaseng@illinois.edu For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1023992
Job Category: Service Operations
Apply at: https://jobs.illinois.edu