Corporate Invoicing Specialist
Southern Graphics Systems, Inc

Position Summary: Responsible for completion of accurate and timely invoicing while meeting department deadlines. Able to work with other team members to achieve department and company goals. Able to multi-task, manage time efficiently and be flexible to the changing demands of the business. This is a temporary 6 month hybrid role based out of our Louisville office. The pay range max for this role is $22 based on experience.

Location: Louisville, KY Corporate HQ

Essential Responsibilities, Accountabilities and Results

Invoice clients based on contractual agreements

Reconcile invoicing and quotes to work performed

Process invoices daily by 4:00PM

Investigate and resolve issues by working with Sales Teams, Project Managers and Other Departments

Ensure accurate G/L entries related to invoicing

Must be able to work in a high-volume environment

Collaborate with other invoicing specialists and managers to ensure deadlines are met

Other Duties:

Ability to create and update customer and internal reports

Delivery of invoices via various methods including email and entry into 3rd party or customer portals – for example Tungsten, Ariba, Coupa, etc.

Position Type/Expected Hours of Work:

Hours are 8:00am to 5:00pm

Required overtime during month end close process

Competency Requirements

Ability to work without supervision

Detail oriented

Problem solving skills

Proficient with all MS Office products – Outlook, Word, Excel required

Prior invoicing experience is a plus

Educational & Experience Minimum Requirements

Minimum of 2-year degree or equivalent work experience

Minimum of 2 years general office experience is required

Intermediate or advanced MS Excel skills preferred

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following physical requirements are commonly performed in this job. There are times, on occasion, when the employee may be asked or expected to perform duties with physical requirements that are different from those listed here. It is the employee’s duty to notify the management of any physical limitations or inability to perform a certain task.

• Regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• Frequently required to stand; walk and reach with hands and arms.
• Occasionally lift up to 20 pounds and/or move up to 20 pounds.

• Vision, color vision and ability to adjust focus

Travel Requirements

Travel is required on an occasional basis; international travel is not required

Supplementary Information:

This description is based upon management’s assessment of the requirements and functions of the job as of the date this description was prepared or revised. It is a general guideline for managers and colleagues. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Management reserves the right on a temporary or indefinite basis to modify as necessary to meet changing business conditions.

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