Administrative Manager
Stanford University

Administrative Manager🔍Vice Provost for Undergrad Education, Stanford, California, United StatesNew📁Administration📅1 day ago Post Date📅102645 Requisition #

Job Title: Administrative Services Administrator 1

Working Title: Administrative Manager

VPUE Unit: Program in Writing and Rhetoric

Location: Hybrid (at least 3 days/week on campus)

Job Code: 4121 Job Grade: H FTE: 100%

Exemption Status: Exempt, Continuing

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford. https://undergrad.stanford.edu/

VPUE is seeking an Administrative Manager to manage the administration, budgets, and facilities of the Hume Center for Writing and Speaking and its associated programs and events. The Hume Center for Writing and Speaking, part of the Program in Writing and Rhetoric, works with all Stanford students to help them develop rich and varied abilities in every aspect of writing and oral communication. This position reports to the Center Director and will also interact regularly with other university administrative and service offices, academic departments/programs, faculty, academic advisors, and graduate and undergraduate students. Please note that this is not a teaching or tutoring position, though you will interact with Stanford students and with Center undergraduates, graduate, and lecturer tutors on an administrative basis to support students in achieving their educational goals.

In this role, you will:

● Work closely with the Director of the Hume Center to determine administrative priorities and strategies for their implementation.

● Independently implement, administer, and evaluate day-to-day activities of the Hume Center and associated programs by identifying and executing tasks and objectives, making recommendations to Center leadership to improve policies and programs, and directing resources to achieve the goals of the Center.

● Supervise the Administrative Coordinator and work collaboratively with both the Administrative Coordinator and Tutor Manager on Center activities and reporting.

● Manage the hiring process for temporary administrative staff and undergraduate/graduate students; oversee and approve timecards, and work with VPUE HR to submit payroll requests.

● Manage the building and facilities of the Hume Center, including requests for building key card access, ordering office equipment, office space set-up for new employees, and troubleshooting facilities related issues by collaborating with the VPUE departmental facilities manager to determine solutions.

● Participate in development of the Hume Center budgets and monitor and approve expenditures. Perform limited forecasting for programs such as the Bing Honors College and provide recommendations that determine the budget.

● Organize and/or participate in outreach activities such as Family or Admit Weekend or other Stanford events as requested. This may include developing communications and staff training, as well as planning, promoting, and executing those events.

● Work closely with the BHC director, plan and administer the Bing Honors College two-week residential program. Manage communication with students, faculty, lecturers, staff, and vendors throughout the program.

● Oversee purchasing of equipment and supplies for the Hume Center.

● Maintain and troubleshoot the tutor management system called TracCloud.

● Collect and analyze tutoring data, create reports, determine and explain trends, and assist with writing the Hume Center annual report.

● Formulate and evaluate alternative administrative solutions and/or recommendations to achieve program goals or functions.

● Analyze and interpret policies; develop, revise, and implement procedures for the program.

● Represent the program as the key contact and administrative/operations expert within the Center. Commit resources and provide information and/or training. Represent the program to external/internal stakeholders and constituencies.

● Constantly perform desk-based computer tasks. Frequently stand/walk, sitting, grasp lightly/fine manipulation. Occasionally use a telephone. Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

**The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this role, you will bring:

●Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

●Demonstrated ability to prioritize own work and multi-task.

●Demonstrated excellent organizational skills.

●Demonstrated ability to take initiative and ownership of projects.

●Ability to communicate effectively both orally and in writing.

●Ability to routinely and independently exercise sound judgment in making decisions.

●Demonstrated experience working independently and as part of a team.

●Relevant subject matter knowledge.

●Ability to direct the work of others, for jobs requiring supervision.

In addition, preferred qualifications include:

●Experience with TracCloud

●Experience with Oracle Financials

**Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

About the Office of the Vice Provost for Undergraduate Education (VPUE)

As the designated gateway to undergraduate education at Stanford, VPUE strives to connect students intellectually with the full range of our educational opportunities and to promote the active engagement of all faculty, instructors and staff with undergraduate students.

For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions and develop a sense of civic purpose at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, evidence-based and inclusive learning and teaching practices, and opportunities to pursue public service campus-wide. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one's research agenda. VPUE collaborates with faculty, staff, and students to provide the world-class experiences for which Stanford is known. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with transformative opportunities, and fully realizing a liberal education at Stanford.

https://undergrad.stanford.edu/about

VPUE advocates for and supports diversity, equity, inclusion, and belonging at Stanford through our teaching, policies, programming, and partnerships across the university. VPUE seeks to create a work environment motivated and shaped by the principles of diversity, equity, and inclusion, in which all staff explicitly and mindfully act to implement these principles. We seek a work environment which values input from all, transparency and openness in decision-making, and respectful and supportive engagement.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy.Our culture and unique perks empower you with:

●Freedom to grow.We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

●A caring culture.We provide superb retirement plans, generous time-off, and family care resources.

●A healthier you.Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities.We also provide excellent health care benefits.

●Discovery and fun.Stroll through historic sculptures, trails, and museums.

●Enviable resources.Enjoy free commuter programs, ridesharing incentives, discounts and more!

*-Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The expected pay range for this position is $66,560 - $116,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply

If you're ready to work for an organization that nurtures diversity, respect, professional development, and a supportive work-life balance, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application. Your cover letter should briefly describe your interest in the position and how you feel your background and experience would make you a successful candidate.

Completed applications will be reviewed on April 2, 2024.

http://stanfordcareers.stanford.edu

●Click on Job Search

●Enter 102645 in the Keyword Search field

Additional Information

• Schedule: Full-time
• Job Code: 4121
• Employee Status: Regular
• Grade: H
• Requisition ID: 102645
• Work Arrangement : Hybrid Eligible

This job has expired.