Administrative Coordinator
Winthrop University

Winthrop Position Title:

Administrative Coordinator

Administrative Coordinator I

AH10

05

$48,400

Reporting to the General Counsel, the Administrative Coordinator provides administrative support and assists with processes/functions related to Freedom of Information Act requests, the university's policy repository, contracts and legal compliance, and Board of Trustees operations.

Contracts and Legal Compliance

• Coordinates contract review and legal case management across campus.
• Provides preliminary review of minor agreements.
• Trains the campus community on state contract standards.
• Maintains the campus contract repository.
• Ensures compliance with state records retention policies.
• Manages the legal database system and case files, including organizing exhibits, documents and evidence.

• Responsible for day-to-day BOT operations, including requests for tickets, accommodations, information and license plates.
• Monitors and tracks BOT attendance at on- and off-campus events.
• Coordinates with divisional offices to oversee Trustee invitations.
• Monitors compliance with annual state reporting requirements.
• Maintains BOT website and portal.
• Assists with specialized and confidential duties, including planning and preparing meeting materials, site setup and preparation of official documents and minutes.
• Notifies campus departments regarding BOT-related changes/updates.

• Manages the university's FOIA process.

• Manages the university's police repository.
• Works with campus divisions/departments on new policy development and implementation.

• Maintains General Counsel's calendar and schedules and coordinates meetings.
• Prepares documents, reports and presentations.
• Reconciles the department's budget.
• Handles travel requests and reimbursement in accordance with state regulations and Winthrop policy.
• Monitors deadlines.
• Manages electronic and paper files and records.

• Bachelor's degree
• At least three years of relevant experience.
• Proficiency with Microsoft Office.

• Professional experience in higher education.
• Experience with electronic document management systems, preferably Legal Files.

• Knowledge of office protocol and best practices.
• Advanced word processing skills and sufficient technical ability to master software required to perform job duties efficiently and effectively.
• Exceptional interpersonal, organizational, and verbal and written communication skills.
• Proven ability to interact with people at all levels of an organization and establish and maintain effective working relationships with faculty, staff, administrators and the general public.
• Ability to exercise sound judgment and handle sensitive or confidential information with discretion.
• Ability to coordinate and prioritize diverse and complex administrative functions while remaining attentive to detail.
• Ability to work independently and as part of a team in a fast-paced office.

Classified

Full-Time

Exempt

37.5

12

Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.

2024 081S

05/14/2024

05/29/2024

No

* A resume will not be reviewed to determine whether an applicant meets the qualifications outlined in the job vacancy notice (posting).

* Responses to supplemental questions are considered part of the application; failure to respond will result in disqualification.