Administrative Assistant
South Texas College

Administrative Assistant

Location: Pecan
FLSA: Non-Exempt
Min Salary: $33,800
Salary Range*:
Temporary End Date (if applicable):
Close Date: 4/30/2024

General Statement of Job:
The Administrative Assistant provides administrative support to the Director of Facilities Operations and Maintenance, assistant directors and department managers by performing the following essential duties and other duties as assigned.

Specific Duties and Responsibilities:

1. Provides administrative support and assistance to the Director of Facilities Operations and Maintenance, assistant directors and department managers.
2. Facilitates communications, plans and follows-up on administrative matters.
3. Processes administrative and clerical affairs of the Director of Facilities Operations and Maintenance, assistant directors and department managers.
4. Receives department invoices and distributes them to the appropriate Secretary.
5. Oversees invoicing of all college-wide utility accounts.
6. Assists with compiling, typing and tracking reports, as directed.
7. Coordinates projects/reports with other departments and divisions.
8. Manages and/or monitors multiple projects and coordinated tasks.
9. Handles inquiries and exercises sound judgment in referral of inquiries to appropriate staff.
10. Seeks to solve problems, address concerns, and plans ahead with great attention given to customer service, project quality, and exact detail.
11. Assists with annual budget development and subsequent preparation, tracking of requisitions, and purchase orders.
12. Orders and maintains supplies and arranges for equipment maintenance.
13. Coordinates and processes travel arrangements, authorizations/vouchers, mileage reimbursements, and applicable forms.
14. Conducts inventory on all department’s assets and office supplies, as needed.
15. Coordinates office schedule (e.g. trainings and/or retreats).
16. Prepares payroll documentation, as needed.
17. Assists with interdepartmental projects, as assigned.
18. Uses the department’s work order system (CMMS) to track inventory and work orders.
19. Performs other duties as assigned.

Required Education and Experience:

1. To qualify, one of the following must be met:
   • Associate’s degree
   • A minimum of 60 earned college hours
   
   
   
2. At least two (2) years of work experience in a professional work setting required.

Checks, Certificates, Licenses, and Registrations:

1. Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy.
2. In addition, subject to a federal background check.

Annual Security Report and Non-Discrimination Statements:
Notice of Non-Discrimination


For additional information and to apply, visit https://stcjobs.peopleadmin.com/postings/21167







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