Accounts Payable Specialist PR - 2665
P E Systems, Inc.

P E Systems has an exciting new opportunity for an Accounts Payable Specialist located in Fairfax, VA. The ideal candidate will receive, process, verify and reconcile vendor invoices. The position will ensure proper support is attached to each invoice and saved for future audits as they enter the Accounts Payable vouchers in Deltek Costpoint in an accurate and timely manner. The position will assist Accounts Payable Manager with weekly payment runs and other tasks as directed.

P E Systems genuinely cares about their employees. We bring together the best people and the best careers. Our family of talented and focused professionals enjoy P E Systems' generous PTO and Holidays, great benefits and great pay.

Voted Best Places to Work in Dayton!

GENERAL FUNCTION:

• Review all invoices for appropriate documentation and approval prior to payment.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Monitor and track vendor invoices and make payments in a timely manner.
• Track and load all incoming Accounts Payable invoices into Costpoint financial module according to standard accounting practices.
• Research and resolve discrepancies with external vendors and with other department groups within the company.
• Resolve purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Assist in month end close process, including preparation of account entries.
• Review and process employee expense reports. Report any needed corrections back to the employee before processing.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain accounts payable records for future audits.
• Research, monitor and collect invoices in reference to the use of the AMEX and Elan visa corporate credit cards.
• Assists with audits related to Accounts Payable.
• Work flexible hours within a pay period, including occasional overtime as approved by manager and attend work each day during scheduled work hours.
• Other Accounts Payable related duties as required.

• HS diploma required. Bachelor's degree preferred.
• At least 2 years of recent experience with Deltek Costpoint.
• Understanding of FAR 31.2 unallowable costs.
• Must be proficient in the use of Microsoft Office and knowledge of excel spreadsheet.
• Must be able to maintain confidentiality of sensitive information.
• Attention to detail and accuracy.
• Demonstrate excellent prioritizing skills and the ability to work effectively in a dynamic and busy environment.
• Expected to work closely with other department groups on problems involving accounts payable.
• Assures effective communications are maintained within areas of responsibility.