Warehouse Operations Administrator
Arhaus

Summary:

This position primarily serves as the cross functional partner supporting the Supply Chain Management team on a daily basis across the organization. As a key part of the role this position will be a primary strategic partner to the HR Department facilitating and overseeing on boarding programs and HR Strategies as it relates to Supply Chain and Company initiatives. This role serves as the Supply Chain Management teams advocate to ensure all company procedures as it relates to the Distribution Center are followed based on company guidelines.

Essential Duties and Responsibilities:

Working with HR to oversee the on-boarding requirements for all new Supply Chain associates. (i.e., review company expectations, set up in Ultipro, time clocks, badge system, issue lock and locker). Maintain log of all locks and lockers issued.

Issue any/all company assets to associates and maintain tracking of all issued asset items (i.e., RF Gun, handheld radios, etc., as job function requires) and coordinating the repair and maintenance of those items with our internal partners.

Manage and maintain department org charts- ensuring updated as organizational changes occur.

Manage and maintain all associates personnel files with full confidentiality of information observed, as well accurately and with discretion.

Working with the DC Management team and HR to support any issues or training as it relates to ULTIPRO inquires, attendance points, PTO etc.

Primarily responsible for ensuring all associates receive transitional pay increase (i.e., 45, 90 days) and referral bonuses. Ensure all occur in a timely manner

Review and track all incident/equipment accidents which occur in the Distribution Center, maintain a log of all incidents to ensure OSHA compliance. Ensure HR partners receive all documentation timely

Collaborate with internal and external partners to maintain SOP for filing damaged product claims with 3PL providers- File all claims, ensure they are processed in a timely manner based on contract terms and direction from the GM.

Working with the Procurement Manager to ensure all associates uniforms are ordered and issued and support processing invoices for those items as well as other invoices as needed.

Assist in facilitating warehouse events for the company and associates, (i.e., sales, luncheons, birthdays, anniversaries etc.) as requested.

Working with all Supply Chain departments support maintaining department expenses as it relates to the department’s budget, while meeting the monthly delivered sales goal.

Attend management meetings to ensure the company’s strategic goals are met by the department and adjustments are made when necessary.

Working with the operational team support and provide coverage for the workload balance amongst operational team as vacations or absences occurs

Maintain and adjust roles and responsibilities within department to align with the company’s strategic business plan.

Competencies:

• Adapts to change quickly and easily and performs effectively during times of change; demonstrates the ability to multi-task and manages competing priorities effectively
• Builds respectful and effective working relationships; collaborates with others to achieve common goals
• Strives to meet or exceed the expectations of internal and external customer standards
• Demonstrates initiative by acting as a self-starter; takes on increased responsibility to enhance one’s contribution
• Displays a high degree of integrity, honesty and takes responsibility for one’s own actions; shows consistency between words and actions

Education, Experience and Other Qualifications:

• Education: Bachelor’s Degree or equivalent experience
• Proven experience as an executive administrative assistant, senior executive assisting or business office manager
• Full comprehension of office management system and procedures
• Proficient with Microsoft Word, Excel, and Outlook and working knowledge of Visio and Power BI
• Exemplary planning and time management skills and the ability to multitask and prioritize daily workload
• Years of experience: 3-5 years of prior administrative experience

• Valid Driver’s license
• Dedicated to business and allow flexibility with work hours if necessary

Essential Functions of the Position:

• Exceptional organization, time management, customer service, and problem-solving skills. Ability to use time effectively and efficiently; can attend to a broader range of activities; handles multiple demands and competing priorities effectively and with the appropriate sense of urgency.
• Strong personal commitment to successfully managing and completing all aspects of projects.
• Result- oriented with the ability to push self and others towards success.
• Ability to function independently as well as in a team environment
• Discretion and confidentiality a must
• Some repetition processing steps
• Always willing to adapt to change and keep an open mind

FLSA Status:

• Exempt

The associate in this role must perform the above essential duties and responsibilities with or without reasonable accommodation. The incumbent may be asked to perform other duties and this description is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

This job has expired.