SSP Temporary Administrative Assistant
University of Miami

Coral Gables, Florida


Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

This seasonal temporary position is essential to provide support for program office operations. The goal is to ensure incoming communications are responded to promptly; application materials are processed timely and operation/event logistics are coordinated and executed with excellence. The Administrative Assistant will be responsible for quality and prompt correspondence with applicants, students and parents; triaging incoming queries to appropriate personnel; and making outgoing calls as needed supporting program initiatives. A main component of the position is assisting with application processing, moving applicants through the enrollment funnel to include inputting student data from CollegeNet applications into SalesForce; filing and tracking supplemental application documents (transcripts, letters of recommendations); confirming receipt of documents and updating student files accordingly. Additionally, the Administrative Assistant's responsibilities include assisting with event planning (venue and catering reservations), coordinating and supervising event operations and field trip logistics; and submitting purchase order requests and invoices. While the program is in session, night and weekend work required responsibilities and will be required. Often the first point of contact stakeholders have with SSP and the University, the Administrative Assistant will be responsible for an exceptional and complete applicant/student customer experience and facilitating the attainment of the program enrollment goal which directly impacts the Division's bottom line.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

  • General knowledge of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports and correspondence.
  • Ability to communicate effectively in both oral and written form.
  • Ability to maintain effective interpersonal relationships.
  • Ability to process and handle confidential information with discretion.
  • Skill in completing assignments accurately and with attention to detail.
  • Proficiency in computer software (i.e., Microsoft Office).

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Temporary - Charge Back (Fixed Term)

Pay Grade:
c103


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