Program Coordinator, Faculty Promotions / 40 Hours / Day / Anesthesia
Brigham & Women's Hospital(BWH)

Boston, Massachusetts

This job has expired.


The Faculty Development Program Coordinator, under the general direction of the Vice Chair for Faculty Development and the Associate Vice Chair for Faculty Development, Engagement and Wellbeing, will provide program management support for the Harvard Medical School (HMS) promotion process and career development within the Department of Anesthesia, Perioperative, and Pain Medicine. The Faculty Development Program Coordinatorwill serve as the liaison between the Department and the HMS Office of Faculty Affairs and will staff the Department of Anesthesia Academic Appointments and Promotions Committee. He/She will also serve as the administrative resource for all career conference and faculty development initiatives.

The Faculty Development Program Coordinator will possess strong communication and interpersonal skills and bring a talent for program management and coordination. The ability to work independently as well as a member of a team is essential. Experience working closely with physicians and coordinating programs within a matrix organization is required. The ideal candidate must be comfortable adapting to shifting priorities and change and have a proven track record of looking for ways to continually improve programs and processes.

  • Manage all administrative details and logistics related to the HMS promotions process.
  • Manage all administrative details and logistics related to the Career Conference process.
  • Manage all administrative details and logistics related to the faculty recruitment.
  • Manage all administrative details and logistics related to the faculty development and wellbeing initiatives.
  • Maintain expert-level knowledge about the HMS promotion criteria and CV content and formatting.
  • Work collaboratively with the Vice Chair for Faculty Development, Associate Vice Chair for Faculty Development, Engagement and Wellbeing, and the Promotions Committee and all faculty actively seeking promotions to ensure that all requirements are moving forward in a timely manner and that physician resources are allocated appropriately and used efficiently.
  • Provide administrative support to the Vice Chair for Faculty Development and Chair of Promotions Committee and the Associate Vice Chair for Faculty Development, Engagement and Wellbeing to complete all required paperwork included in the promotion dossier.
  • Track, document and maintain files on all faculty in the promotion queue. Provide frequent status updates to Departmental leadership.
  • Building upon current systems and processes, continue to develop
    • Processes for reviewing faculty applications for HMS promotion and mentoring faculty through the promotion process.
    • The annual career conference system and process
    • Systems to track and report important information for departmental updates and planning purposes.
    • Materials for faculty to support the department's HMS promotions process.
    • Communication plans to keep faculty apprised of departmental HMS promotions processes and efforts and to solicit feedback from faculty.
  • Serve as the administrative resource to Department physician leadership, faculty and administrative staff on all HMS promotion-related topics.
  • Train administrative assistants in HMS CV content and formatting requirements.
  • Serve as the liaison to the HMS Office of Faculty Affairs. Also serve as the Department's administrative contact for all related HMS, MGH and MGB promotion committees, when applicable.
  • Serve as Staff for the Department Promotion Committee.
Participate in related Faculty Development, recruitment, and wellness initiatives as assigned.

Qualifications
Basic Qualifications:

Bachelor's Degree required

2-4 years of experience preferred

Experience with HMS promotions process preferred
  • Interest in faculty development and the HMS promotion process.
  • Ability to manage multiple projects simultaneously, set priorities and provide updates.
  • Demonstrated ability to work directly with individuals at all levels of the organization including senior physician leaders.
  • Strong customer service orientation.
  • Strong written communication skills.
  • Exceptional organizational skills with a keen attention to detail.
  • Experience coordinating programs and managing working relationships in a matrix organization.
  • Self-motivated and ability to work independently, as well as, as a member of a multidisciplinary team.
  • Ability to take initiative and proactively identify problems and propose solutions.
  • Proven track record of exercising good judgment and understanding of when to ask for help or direction.
  • Ability to work in a fast-paced, dynamic environment.


EEO Statement
Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.


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