Office Administrator
Z's Associates, Inc

ZS is a professional services firm that works side by side with companies to help develop and deliver products that drive customer value and company results. From R&D to portfolio strategy, customer insights, marketing and sales strategy, operations and technology, we leverage our deep industry expertise and leading-edge analytics to create solutions that work in the real world. Our most valuable asset is our people-a fact that's reflected in our values-driven organization in which new perspectives are integral and new ideas are celebrated. ZSers are passionately committed to helping companies and their customers thrive in industries ranging from healthcare and life sciences, to high-tech, financial services, travel and transportation, and beyond.

ZS' Corporate Support teams operate the firm's core internal enterprise functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, but share a passion for quality customer service and dedication-whether our customer is a client or another ZS employee.

Administrative Services provides services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel-planning operations, catering coordination and facilities management.

OFFICE ADMINISTRATOR

We seek an experienced administrative professional who is organized and energetic and possesses superb interpersonal skills for our Seattle office. The Office Administrator is responsible for the office's administrative operations and facilities management, as well as supervising the administrative staff.

Responsibilities:

• Provide support to management team, employees and assisting with daily office operations;
• Provide support for senior-level staff (travel planning, calendaring, correspondence, etc.)
• Supervise and develop the administrative support staff team;
• Coordinate building maintenance and service requests;

• Manage office fit outs, expansion and relocation initiatives
• Oversee the functioning and maintenance of office equipment, equipment purchasing and service calls (local IT Liaison);
• Oversee internal and external client meeting/event coordination (i.e. meeting room set-up, hotel accommodations, catering, etc.);
• Plan office-wide events (holiday party, summer events, annual offsite retreat, small internal teambuilding events, employee gifts, etc.).
• Negotiates and manages vendor relationships and performance;
• Oversee purchasing of office supplies;
• Problem solve and troubleshoot with internal and external stakeholders;
• Facilitate office orientation for new employees;
• Handle administrative duties for special projects with demanding deadlines.

Qualifications:

• BA/BS degree strongly preferred;
• 7+ years successful prior work experience as an Administrative Assistant and or Office Administrator;
• Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
• Strong oral and written communication skills;
• Professional appearance and demeanor with ability to exercise good judgment and discretion;
• Attention to detail, dependability/punctuality;
• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
• Experience working both independently and with a team in a demanding environment;
• Sense of humor appreciated.

ZS is a global consulting firm. Fluency in English is required; additional fluency in at least one European or Asian language is desirable.

Candidates must possess work authorization for their intended country of employment. An on-line application, including a full set of transcripts (official or unofficial), is required to be considered.

ZS offers a competitive compensation package with salary and bonus incentives, complete medical/dental/life insurance programs and retirement savings benefits. We are an Equal Opportunity Employer.

NO AGENCY CALLS, PLEASE.

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