GENERAL SUMMARY/OVERVIEW STATEMENTSupervises OR billers (2 FTE's) and preference card coordinator (1 FTE). Evaluates and counsels these employees.Develops an orientation and continuing education program for his/her employees.Responsible for developing skills needed by subordinates in performing their jobs.Reviews productivity of staff and resolves problems as required.Annually reviews job descriptions of his/her employees and makes changes as necessary.Monitor expenses incurred by OR/CSS departments and track against the budget. Review status with Business Manager as necessary.Assists Business Manager in annual budget process by identifying spending trends and developing spreadsheets for budget work papers. Research issues as necessary. Perform monthly variance analysis on expense budget versus actual. Report variances to Business Manager and assist in research to resolve. This involves a $54 million annual budget. Provide the financial analysis for all products submitted to the OR Products Committee and work closely with OR Nurses-in-Charge and Partners Contracts staff to meet strict deadlines.Will assure that new products are researched to determine if said items can be billed. Also, will assure the transfer of such information to the preference card system in order to maintain accuracy and appropriateness. Given that $40million+ in expenses are spent annually in the OR, this person, working collaboratively with the Business Manager of OR/CSS, will provide analysis using the TSI system to research selected OR Product requests to determine if hospital issues such as OR Time or ALOS is actually impacted. If impacted, to what degree does the hospital save, or not save, money. This responsibility can have an impact on overall hospital decisions and certainly will impact OR decisions in regard to product use and service specific support. Perform ongoing reconciliation and direct accounting activities necessary to maintain a $7M asset implant inventory.Supervises maintenance of surgeon's Preference Card System, including the coordination of clinical and administrative needs and system maintenance.Works as departmental liaison with Information Systems on program requirements and implementation for OR Billing and surgeon's Preference Card System. Works as a department expert and Super User on the implementation of the Epic system. Oversees all charging workflows in Epic and leads the billing staff through the new system and charging process.Implements staffing patterns to ensure all departmental responsibilities are met. Reassigns staff to cover sick calls, in-services, and vacations.Holds regular staff meeting and ensures timely and accurate communication of information.Audits billing processes to ensure accuracy. Reviews and reconciles billing system input with daily volume reports. Works with the OR Implant Room to identify potential problems in billing patients.Functions as resource person for all OR, RR, DSU, APR, and IMRI billing issues.Interacts with Accounts Receivable and Revenue Integrity to resolve billing problems.Audits data entry processes to ensure accuracy. Reviews and reconciles data input with manual reports.Functions as a resource person for all OR, RR, DSU, APR, and IMRI statistical information.Publishes monthly statistical reports. Researches, compiles, and audits ad hoc reports as necessary.Provide secretarial coverage when necessary. This includes telephone, forms processing and payroll.Provide coverage as necessary for secretaries on daily input of surgeon's preference for OR schedule. Receive and record add-on surgical procedures as necessary.Assist management on special projects as necessary.Qualifications QUALIFICATIONS
Provides administrative/financial support for the OR/CSS department. This includes Central Processing, Anesthesia Technical Services, OR Asset Management, OR Materials Management, and OR/CSS Administration. This department provides clinical support services to the Operating Room. Position is responsible for coordinating the tracking and analysis of all expense, capital, revenue, and personnel budgets and related statistical data. Also responsible for overseeing the operations of the Billing office, including the billing staff and the preference card system. Will provide financial analysis on expense items requested by physicians to determine if item can be billed for and if item will impact hospital operations such as decreases in length of stay and operative time.
DUTIES AND RESPONSIBILITIES
Bachelor's degree or equivalent training preferred. Two to four years experience or the equivalent as determined by the department head. High School diploma/GED required.SKILLS AND ABILITIESRequires independent judgment needed to organize work; set priorities when faced with multiple requirements.Must be able to concentrate in a busy environment and pay attention to details.Must have the ability to meet deadlines.Must be proficient in Microsoft Office.Must have strong analytical skills and be able to communicate effectively with a variety of audience, orally, and in writing.Must have good interpersonal skills and be able to interact with a wide variety of hospital and outside personnel.EEO Statement
Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.
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