Brigham and Women's Hospital is dedicated to:
- serving the needs of our local and global community
- providing the highest quality health care to patients and their families
- expanding the boundaries of medicine through research
- educating the next generation of health care professional
Every employee plays an important role in providing a positive impact on the organization and the people we serve. Your work will be distinguished by demonstrating respect and dignity in all interactions with patients, families and colleagues, excellence in customer service and job performance.
All employees are expected to embrace this commitment and demonstrate behavioral competencies in the following areas:People:
Focus on serving the community through collaboration and respectSelf Management
: Accountability, professionalism and commitment to growth and developmentOrganization:
A commitment to quality, service and exceptional performance
Meeting these expectations is key to the success of your department and the organization.
This job description includes:
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- General expectations for the position
- Addendum A - BWH Behavioral Competencie
- Addendum B - Job Specific Tasks and Responsibilities
- Addendum C - Physical/Working Conditions
Actual job duties may vary by department (see Addendum B for more detail)
- Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills.
- Provide routine and more complex administrative support such as: typing memos and letters, answering telephones, and taking and distributing messages.
- Coordinate calendar and schedules including: coordinate calendars for several managers or coordinates events for department.
- Proofread and edit manuscripts, perform library or literature searches, and help to create and edit presentation materials. Work with less direction with ability to create more advanced material.
- Helps to prepare and edit grant applications and other related materials with less direction and more applicable knowledge of the process.
- Perform transcription of dictated physician notes.
- Assist with training and orienting staff as needed.
- Provide cross coverage as needed.
- Assist with special projects as directed.
- Follow HIPAA guidelines for the management of patient privacy and confidentiality.
- Other duties, as assigned.Competencies required:HOSPITAL WIDE RESPONSIBILITIES: Addendum ABWH Behavioral Competencies (required of all employees)
People: Focus on serving the community through collaboration and respectInclusivenessDefinition:
Maintain an environment where individuals value and respect differences in all situations. Stand firm against intolerance and bias to create a welcoming environment and respect all individuals regardless of race, gender identity, ethnicity, language, sexual orientation, age, physical or mental ability, religion, socio-economic status, or national origin.Work effectively with others who have diverse perspectives, talents, roles, backgrounds and/or stylesContribute to a positive team environment where differences are respected, supported and are free from stereotyping and offensive commentsBe professional when approached about behaviors that might be perceived as disrespectfulOpen CommunicationDefinition:
The ability to effectively articulate and receive information in a clear, concise and timelymanner.Practice active listening skillsFoster and maintain an environment that respects open dialogue, differences of opinion, as well as diverse communication stylesEnsure that information is shared in a clear, accurate, and timely manner using the appropriate communication method for your audienceExpress oneself clearly and professionally in your verbal, non-verbal, written, and electronic communicationBuilding Collaborative RelationshipsDefinition:
Identifying opportunities and taking action to build relationships between one's area and otherareas, teams, departments, units, or organizations to help achieve organizational goals.Take initiative to support others and build productive relationships that will lead to a cohesive workplaceInteract effectively with other team members, departments and customers to accomplish organizational goalsOrganizational AwarenessDefinition:
Understand how one's own work affects the organization as a whole and demonstrate acommitment to the organizational goals.Support and respect BWH's mission, vision, values and historyUnderstand and recognize how your individual role and department impacts the organization
Self Management:Accountability, professionalism and commitment to growth and developmentEmbracing ChangeDefinition:
Demonstrate adaptability and openness to organizational changes needed to improveeffectiveness and goals.Support and positively participate in organizational and/or job specific changesInitiate appropriate action when change is neededBe flexible and open to new ideasAdapt to shifting prioritiesLearning Oriented Definition:
Predisposed to pursue learning opportunities even outside own comfort zone, one stays abreastof new tools and methods, rising to add value and build challenge in current assignments.Demonstrate openness to learning from successes and failuresRecognize and participate in learning opportunitiesSeek and share best practicesProfessionalismDefinition:
Practice respect for self and others; and adhere to BWH standards, policies, and procedures atall times.Adhere to BWH's Code of Conduct, Guide to Ethical Standards, policies and proceduresAlign behavior with the organizational mission and valuesPractice respect in accordance to the BWH standardsDemonstrate responsibility, reliability, and trustworthiness
Organization:A commitment to quality, service and exceptional performanceQuality and Safety FocusDefinition:
Responsible for meeting standards of performance or outcomes in a safe manner whileavoiding risks.Align job performance with quality and safety standards (e.g. The Joint Commission, BWH and department specific standards)Adhere to established policies and proceduresTake action to prevent errorsIdentify and report adverse events, errors and incidentsEfficiency and Performance ImprovementDefinition:
Systematic approach to
improve performance by eliminating waste, non-value added activitiesand variability in processes.Participate in process and performance improvement by identifying, analyzing, and enhancing existing processes to achieve better outcomesMaximize available resources to achieve performance measures; reduce waste, rework, and work-arounds consistent with one's roleProblem SolvingDefinition:
Able to gather appropriate data and diagnose the cause of the problem before taking action;and if necessary develop alternative courses of action.Recognize actual and potential problems and take appropriate action towards a solutionOffer assistance, as needed, when a potential problem situation is observedUse good judgment to keep manager informed of problems or issues, following department practiceService ExcellenceDefinition:
Focusing one's efforts towards anticipating, meeting and exceeding the expressed andunexpressed needs or expectations of internal and external customers.
Apply service standards consistently to present a positive image of BWH to colleagues, health providers, patients, families, and visitors:Engage with positive greetings and active listeningEmpathize by expressing understandingEducate throughout the information exchangeEnlist thoughts and ideas from other
4. General/Administrative Support: (required of all Administrative Support employees)Information Gathering Definition:
Identify and seek information needed to clarify a situation. Ask questions to discover the facts.Identify specific information needed to clarify a situation or to make a decisionProbe skillfully to get at the factsQualifications QUALIFICATIONS: Level of education required:
Work experience required:
- Minimum of a high school diploma or GED.
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: Technical skills required:
- Minimum two years applicable work experience required.
- Some additional training in office systems or other post high school education preferred.
- Knowledge of practice operations and standards.
- Understanding of procedures including filing, copying, scanning, printing, and faxing.
Phone skills: Ability to use phone system (answer and screen calls, put on hold), handle morecomplex calls and give more detailed information.
Verbal skills: Ability to interpret information as appropriate, answer more complex questions inthe most professional manner and communicate in a professional, courteous, clear and concise manner.
Organization Skills: Ability to manage work processes in a neat and orderly way and to sort andalphabetize. Ability to manage multiple tasks effectively, follow established protocols, and work within systems.
Writing Skills: Ability to correspond and communicate with others clearly and effectively inwriting (via e-mail, memo or interoffice note) and to take complete and accurate messages. May respond directly on behalf of manager/provider without direction or instruction.
System Skills: Ability to type and enter data effectively and at a more advanced level.Intermediate level computer skills including the ability to use word processing, spreadsheet, database and presentation applications.
- Intermediate understanding and use of medical terminology.
- Intermediate comprehension of billing and fiscal information.
- Knowledgeable and compliant with all hospital, State and Federal requirements (where applicable to job performance), including policy and procedures with The Joint Commission and HIPAA.
Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.