Administrative Assistant
SGS North America Inc.

Company Description

SGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized as the global benchmark in quality and integrity. With over 97,000 employees in 130 countries and operating a network of more than 2,400 offices and laboratories, we provide services to almost every industry by assuring quality and safety of products and services.
Trusted all over the world, SGS is a market leader because we put 100% passion, pride and innovation into everything we do. We encourage new ideas. We welcome people who challenge the way we do things. And we will be 100% committed to helping you reach your full potential.

Job Description

• Attend to visitors and suppliers who enter the building
• Answer phones in a timely, courteous manner.
• Scan and electronically attach lab documentation to corresponding laboratory reports
• Implement all aspects of the onboarding process for new employees, including ordering/setting-up PCs and related office equipment, requesting software licenses and user permissions, issuing key fobs
• Serve as a primary liaison for IT-related issues
• Maintain proper, timely filing of Invoices and Client reports
• Assist with checking-in customer samples
• Enter Samples into LIMS system
• Build report templates for incoming samples
• Order office and lab supplies via the SGS procurement system
• Arrange company meetings, lunch-n-learns and outings
• Coordinate facility maintenance with appropriate vendors
• Adhere to internal standards, policies and procedures.
• Perform other duties as assigned.
This is NOT a remote or hybrid position. This position will require you to work in the office M-F, during normal business hours.

Qualifications

Required:
• Graduated from a recognized two-year college
• However, experience in a lab or office setting with demonstrated abilities may be substituted on a year for year basis for the desired education

Preferred:
• Demonstrated expert-level proficiency with Microsoft Office Suite, with emphasis on Word and Excel.
• Previous experience working in a fast pace contract laboratory or office environment.
• Previous customer service experience.