Accounts Payable Specialist
Professional Contract Services Inc

Austin, Texas


The overall responsibilities of the Accounts Payable Specialist fall into the following areas:

  • Receive invoices and route to appropriate manager for approval.
  • Verify, enter and process checks for accounts payable.
  • Prepare checks for mailing.
  • Maintain records for accounts payable.
  • Research payables when required.
  • Prepare reports on petty cash and monthly cell phone expenses.
  • Process expenses reports and mileage checks.
  • Program administrator for the purchasing credit card system.
  • Setup new users and request credit cards, cancel cards, credit limit changes, reset passwords, change approvers, edit profiles and update roles.
  • Setup general ledger codes and account names, merchant category codes.
  • Reconcile several users' monthly statements.
  • Review all user statements and reclassify general ledger codes where needed.
  • Download monthly general ledger to excel and prepare monthly purchasing credit card reports.
  • Participation in the Performance Evaluation program is required.
  • All other duties as assigned.

  • High school graduate and/or some college experience.

  • Two plus years' of prior experience required.

Knowledge, Skills and Abilities
  • Requires knowledge of Windows PC functions and software.
  • Knowledge and operation of Microsoft Office products (Excel, Word, PowerPoint, etc.).
  • Knowledge of Microsoft Great Plains is a plus.
  • Excellent written, oral, and interpersonal communication skills.
  • Highly self-motivated and directed.
  • Proven analytical and creative problem-solving abilities.
  • Ability to work in a team-oriented, collaborative environment.

Mental Demands
  • Communicate and influence at a senior level
  • Ability to prepare, maintain and control a variety of office records, documents, and confidential files with a high degree of accuracy, timeliness, and proficiency.
  • Detail oriented with high level of accuracy and organizational skill.
  • Advanced written and oral communication skills.
  • Excellent analytical and problem-solving skills.
  • Self-starter with the ability to work both with minimal supervision and as a team player at the same time.
  • Willingness to continue learning.

Physical Demands
  • This is primarily a sedentary position, which requires the ability to occasionally bend, stoop, reach, lift, move and carry office materials and supplies weighing 20 pounds or less.
  • Finger dexterity is required to operate a computer keyboard.
  • Must have the hand/eye coordination necessary to operate office business machines (calculator, phone, fax, copier, etc.) and a personal computer.
  • Hearing and speech must be sufficient to communicate verbally in person and on the telephone.
  • Mobility to frequently alternate between sitting, standing, and moving about the facilities.

Working Conditions
  • Possess a valid driver's license and maintain a clean driving record.
  • Ability to pass criminal, financial and motor vehicle background checks.
  • Work is performed primarily indoors.

PCSI is an equal opportunity employer – persons with disabilities and veterans strongly encouraged to apply. EOE/AA/W/M/V

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