Accounts Payable Specialist
Professional Contract Services Inc

Responsibilities

The overall responsibilities of the Accounts Payable Specialist fall into the following areas:

• Receive invoices and route to appropriate manager for approval.
• Verify, enter and process checks for accounts payable.
• Prepare checks for mailing.
• Maintain records for accounts payable.
• Research payables when required.
• Prepare reports on petty cash and monthly cell phone expenses.
• Process expenses reports and mileage checks.
• Program administrator for the purchasing credit card system.
• Setup new users and request credit cards, cancel cards, credit limit changes, reset passwords, change approvers, edit profiles and update roles.
• Setup general ledger codes and account names, merchant category codes.
• Reconcile several users' monthly statements.
• Review all user statements and reclassify general ledger codes where needed.
• Download monthly general ledger to excel and prepare monthly purchasing credit card reports.
• Participation in the Performance Evaluation program is required.

• All other duties as assigned.

Education

• High school graduate and/or some college experience.

Experience

• Two plus years' of prior experience required.

Knowledge, Skills and Abilities

• Requires knowledge of Windows PC functions and software.
• Knowledge and operation of Microsoft Office products (Excel, Word, PowerPoint, etc.).
• Knowledge of Microsoft Great Plains is a plus.
• Excellent written, oral, and interpersonal communication skills.
• Highly self-motivated and directed.
• Proven analytical and creative problem-solving abilities.
• Ability to work in a team-oriented, collaborative environment.

Mental Demands

• Communicate and influence at a senior level
• Ability to prepare, maintain and control a variety of office records, documents, and confidential files with a high degree of accuracy, timeliness, and proficiency.
• Detail oriented with high level of accuracy and organizational skill.
• Advanced written and oral communication skills.
• Excellent analytical and problem-solving skills.
• Self-starter with the ability to work both with minimal supervision and as a team player at the same time.

• Willingness to continue learning.

Physical Demands

• This is primarily a sedentary position, which requires the ability to occasionally bend, stoop, reach, lift, move and carry office materials and supplies weighing 20 pounds or less.
• Finger dexterity is required to operate a computer keyboard.
• Must have the hand/eye coordination necessary to operate office business machines (calculator, phone, fax, copier, etc.) and a personal computer.
• Hearing and speech must be sufficient to communicate verbally in person and on the telephone.
• Mobility to frequently alternate between sitting, standing, and moving about the facilities.

Working Conditions

• Possess a valid driver's license and maintain a clean driving record.
• Ability to pass criminal, financial and motor vehicle background checks.
• Work is performed primarily indoors.

PCSI is an equal opportunity employer – persons with disabilities and veterans strongly encouraged to apply. EOE/AA/W/M/V

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